Project Manager

Company: Intelligence and National Security Alliance
Location: Palo Alto
Posted on: March 21, 2025

Job Description:

FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state and local government agencies, Fortune 500 Companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients' success.Project PurposeThe Office of Head Start (OHS) renewed its commitment to ensuring Head Start grantees have the organizational, management and human capital capacity to fully prepare low income and vulnerable children and families for success as they enter our nation's school systems. In addition, OHS has substantially increased its efforts to ensure grantee accountability for programmatic outcomes and successful fiscal stewardship of grant funds. At the same time, grantees are faced with the challenges of successfully managing their organizations in a period of dwindling financial resources while also maintaining compliance with increasingly complex federal, state and local regulatory requirements. Ensuring grantees establish effective management systems to meet these challenges requires federal staff and management to function in a dynamic and complex work environment. While the complexity and scope of work performed by federal staff has increased, the size of the federal workforce has decreased due to attrition and retirement. As a result, federal staff must manage significantly larger caseloads of increasingly complex grantees requiring intensive and individualized support. The purpose of this project is to secure support for Head Start and Early Head Start grantees through professional, technical and administrative services for the Regional Office staff and grantees.Project Manager DescriptionThe Program Manager (PM) will lead a small team in performing functions related to the contract award that include oversight and programmatic administration of discretionary grants funded through the Office of Head Start. This work environment requires a team that possesses high levels of analytical, decision-making and communication skills as well as the technical expertise to assess grantee performance using a wide variety of analytical tools and measures to provide time-sensitive, technically accurate guidance to grantees in a wide range of programmatic and financial management contexts. These functions provide necessary support to OHS Region IX staff in managing the Head Start grant programs. The many functions are driven by documented processes to enable accuracy and reliability in the results. The PM will provide and direct the team in meeting the schedule for timely high-quality deliverables. The PM will work with the Contract Officer Representative (COR), the alternate COR, and the Regional Program Manager as well as other Regional Office personnel to provide them customer support and perform project functions in a fast-paced environment.Qualifications

• A minimum of a BA or BS Degree, with a preference for a Master's degree, in a field related to project management, business, or public administration from an accredited university or college;
• A minimum of five years of relevant and progressive post-baccalaureate professional experience managing client services projects of $5M annually in size, scope, and complexity;
• A minimum of three years of progressive supervisory experience;
• Expertise and experience in project management practices;
• Expertise and experience using MS Office;
• Experienced in data management systems;
• Head Start experience highly desirable;
• Expertise and experience with Federal grants management, preferred;
• Experienced in building and managing teams in a culture of professionalism and excellence;
• Expertise in customer service and managing multiple priorities;
• Expertise and experience in budget oversight and management preferred;
• Experience in Smartsheet preferred or advanced MS Excel such as pivot tables, vlookups;
• Ability to be flexible and manage change;
• Ability to manage schedules and work distribution of team to ensure timely deliverables;
• Strong customer relationship skills;
• Quality management experience;
• Highly organized with attention to detail;
• Highly process oriented;
• Demonstrated ability to communicate clearly, both orally and in writing, and produce high quality written products such as memoranda, presentations, and correspondence;
• Ability to acquire a public clearance which can take 4-10 weeks.Tasks and activities include:
  • Meet all contract requirements for project;
  • Key communication with client, stakeholders, team, management;
  • Support leadership group in mission execution, strategic planning, customer service, etc.;
  • Manage master schedule, develop, monitor, and update timelines to provide timely high-quality deliverables;
  • Develop task allocations and monitor staff completion to assure timely delivery to client;
  • Provide mentorship and support to staff in executing tasks and developing deliverables;
  • Oversee contract deliverables and tasks and implement quality controls to ensure products and services meet or exceed client expectations;
  • Provide oversight and guidance to staff in the execution of project management activities;
  • Lead weekly management and daily stand-up meetings as needed to support contract execution - including documentation of meeting actions and decisions;
  • Manage project budgets and prepare financial and progress reports;
  • Maintain and develop process documentation and other job aides to support task execution and service delivery;
  • Manage project budget and facilitate billing and collections;
  • Manage project resource allocation;
  • Plan and schedule project timelines;
  • Track project deliverables using appropriate tools;
  • Quality assurance monitoring;
  • Ensure customer satisfaction;
  • Monitor and report on progress;
  • Implement and manage project changes and interventions to achieve project outputs;
  • Staff management - hiring, performance, training, monitoring;
  • Execute using project management practices;
  • Maintain performance high contract rating.
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Keywords: Intelligence and National Security Alliance, Palo Alto , Project Manager, Executive , Palo Alto, California