Senior Executive Assistant, Growth Operations

Company: Groupe Insearch
Location: Palo Alto
Posted on: March 4, 2025

Job Description:

Senior Executive Assistant, Growth OperationsJOB ID: EB-1527431266Send your resume to with the job idPOSITION : Senior Executive Assistant to Growth TeamHOURS : Onsite in Palo Alto 3 days and San Francisco office 1 day - remote on FridaysWe are seeking a sharp, experienced, and professional Executive Assistant to support a General Partner and Principal on the Growth Operations team. This position will handle core executive assistant duties as well as a wide array of other responsibilities, including operational support and special ad hoc projects. Confidentiality, sound judgment, effective multitasking, and a strong work ethic are imperative to success. The Senior Executive Assistant will also collaborate closely with other members of the Growth Support Team.ATTRACTIVE FACTORS :

• Be a part of an exciting, team-oriented environment
• Work alongside very bright, enthusiastic people who are passionate about what they do
• Discretionary bonus, health insurance, and other perks.
• Opportunity to interface/interact with high-profile and interesting clientsKEY RESPONSIBILITIES :
  • Calendar and Time Management
  • Strategic scheduling: Optimize calendar, aligning meetings with priorities.
  • Proactive planning: Anticipate conflicts and adjust schedules as priorities shift.
  • Time blocking: Ensure dedicated focus time for strategic work.
  • Communication Management
  • Email management: Filter, prioritize, and draft responses as needed and progressively take on inbox management for the General Partner over time.
  • Internal Communications: Support drafting internal communications.
  • Meeting Coordination
  • Preparation: Develop agendas, briefing materials, and follow-ups for select meetings.
  • Follow-through: Track action items and ensure follow-up on deliverables from meetings.
  • Operational Support
  • Project management: Support General Partner-led initiatives by managing timelines, deliverables, and follow-ups.
  • Problem solving: Identify roadblocks or opportunities and propose solutions.
  • Data and reporting: Assist with compiling and organizing data for presentations or reports.
  • Stakeholder Management
  • Internal relationships: Foster and maintain strong connections across the Growth team, staying attuned to organizational dynamics within Growth, Management Committee, and the firm and effectively represent the General Partner and broader Growth Operations team.
  • External relationships: Manage key external contacts, ensuring seamless interactions with the General Partner.
  • Event Planning
  • Coordinate logistics for select team events.
  • Travel Coordination
  • Plan and manage all aspects of domestic and international travel, ensuring seamless experiences.
  • Personal Assistance
  • Support personal administrative tasks to enable the General Partner to focus on professional priorities. Examples include scheduling nonprofit board meetings, coordination related to family commitments, gifting, coordinating light logistics for personal trips, holiday card sends, etc.TOP KEYS FOR CLIENT :
    • 7+ years of experience in an executive admin support role
    • Experience working as Chief of Staff or Executive Assistant to c-level executives in Private Equity, Investment Banking and/or Consulting environments
    • Desire to learn and work as a team player in an entrepreneurial, fast-paced, and dynamic environment
    • Superior communication skills, unquestioned integrity, and experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts
    • Highly motivated, self-driven, and solution- and detail-oriented
    • Positive attitude; no task too big or too small
    • Bright, upbeat culture creator
    • Strong time management skills; ability to handle multiple concurrent assignments with a strong degree of accuracy and meet deadlines in a high-pressure environment
    • Ability to think independently and provide creative solutions
    • Strong emotional intelligence and ability to diplomatically navigate complex situations
    • Expert experience with Microsoft Office and experience with Salesforce preferred
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Keywords: Groupe Insearch, Palo Alto , Senior Executive Assistant, Growth Operations, Other , Palo Alto, California