Senior Executive Assistant, Growth Operations
Company: Groupe Insearch
Location: Palo Alto
Posted on: March 4, 2025
Job Description:
Senior Executive Assistant, Growth OperationsJOB ID:
EB-1527431266Send your resume to with the job idPOSITION : Senior
Executive Assistant to Growth TeamHOURS : Onsite in Palo Alto 3
days and San Francisco office 1 day - remote on FridaysWe are
seeking a sharp, experienced, and professional Executive Assistant
to support a General Partner and Principal on the Growth Operations
team. This position will handle core executive assistant duties as
well as a wide array of other responsibilities, including
operational support and special ad hoc projects. Confidentiality,
sound judgment, effective multitasking, and a strong work ethic are
imperative to success. The Senior Executive Assistant will also
collaborate closely with other members of the Growth Support
Team.ATTRACTIVE FACTORS :
- Be a part of an exciting, team-oriented environment
- Work alongside very bright, enthusiastic people who are
passionate about what they do
- Discretionary bonus, health insurance, and other perks.
- Opportunity to interface/interact with high-profile and
interesting clientsKEY RESPONSIBILITIES :
- Calendar and Time Management
- Strategic scheduling: Optimize calendar, aligning meetings with
priorities.
- Proactive planning: Anticipate conflicts and adjust schedules
as priorities shift.
- Time blocking: Ensure dedicated focus time for strategic
work.
- Communication Management
- Email management: Filter, prioritize, and draft responses as
needed and progressively take on inbox management for the General
Partner over time.
- Internal Communications: Support drafting internal
communications.
- Meeting Coordination
- Preparation: Develop agendas, briefing materials, and
follow-ups for select meetings.
- Follow-through: Track action items and ensure follow-up on
deliverables from meetings.
- Operational Support
- Project management: Support General Partner-led initiatives by
managing timelines, deliverables, and follow-ups.
- Problem solving: Identify roadblocks or opportunities and
propose solutions.
- Data and reporting: Assist with compiling and organizing data
for presentations or reports.
- Stakeholder Management
- Internal relationships: Foster and maintain strong connections
across the Growth team, staying attuned to organizational dynamics
within Growth, Management Committee, and the firm and effectively
represent the General Partner and broader Growth Operations
team.
- External relationships: Manage key external contacts, ensuring
seamless interactions with the General Partner.
- Event Planning
- Coordinate logistics for select team events.
- Travel Coordination
- Plan and manage all aspects of domestic and international
travel, ensuring seamless experiences.
- Personal Assistance
- Support personal administrative tasks to enable the General
Partner to focus on professional priorities. Examples include
scheduling nonprofit board meetings, coordination related to family
commitments, gifting, coordinating light logistics for personal
trips, holiday card sends, etc.TOP KEYS FOR CLIENT :
- 7+ years of experience in an executive admin support role
- Experience working as Chief of Staff or Executive Assistant to
c-level executives in Private Equity, Investment Banking and/or
Consulting environments
- Desire to learn and work as a team player in an
entrepreneurial, fast-paced, and dynamic environment
- Superior communication skills, unquestioned integrity, and
experience, confidence, and presence to work with colleagues at all
levels of the firm, including external counterparts
- Highly motivated, self-driven, and solution- and
detail-oriented
- Positive attitude; no task too big or too small
- Bright, upbeat culture creator
- Strong time management skills; ability to handle multiple
concurrent assignments with a strong degree of accuracy and meet
deadlines in a high-pressure environment
- Ability to think independently and provide creative
solutions
- Strong emotional intelligence and ability to diplomatically
navigate complex situations
- Expert experience with Microsoft Office and experience with
Salesforce preferred
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Keywords: Groupe Insearch, Palo Alto , Senior Executive Assistant, Growth Operations, Other , Palo Alto, California
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