HAI Events Manager

Company: Convention Industry Council - CIC
Location: Palo Alto
Posted on: October 29, 2024

Job Description:

SCHOOL/UNIT DESCRIPTION: The Stanford Institute for Human-Centered Artificial Intelligence (HAI) is a newly formed and rapidly growing institute within the Dean of Research. As an independent research institute, HAI's mission is to advance AI research, education, policy and practice to improve the human condition. Led by faculty from multiple departments across Stanford, research focuses on developing AI technologies inspired by human intelligence; studying, forecasting and guiding the human and societal impact of AI; and designing and creating AI applications that augment human capabilities.POSITION SUMMARY: We are seeking an experienced and dynamic HAI Events Manager to oversee the planning and execution of high quality events including large in-person conferences, invitation-only events, weekly research seminars, and co-sponsored events. Reporting to the Director of Communications, the Events Manager will be responsible for scoping project tasks, team assignments, and guiding the team to create work plans and schedules, as well as managing budgets, vendors, and press/media for events. The Event Manager is a critical role that requires a proactive, organized, and collaborative professional with exceptional attention to detail and strong problem-solving skills who partners with a diverse range of stakeholders, and thrives in a fast-paced environment.This is a 100% FTE, benefit-eligible, two-year fixed term, renewable position. This position will be based on Stanford's main campus and will be considered for an option of , subject to operational need.CORE DUTIES:

• Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Act as department representative at cross-departmental project meetings.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.
• Train and supervise junior event planners in proper execution and implementation of events.MINIMUM REQUIREMENTS:Education & Experience: Bachelor's degree and five years of relevant experience or combination of education and relevant experience.Knowledge, Skills and Abilities:
  • Superior project and event management skills.
  • Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
  • Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.
  • Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.
  • Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills.Certifications and Licenses:
    • Valid Non-Commercial Class California Driver's License.PHYSICAL REQUIREMENTS:
      • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
      • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
      • Ability to obtain and maintain a California Non-commercial Class license and drive day or night.WORKING CONDITIONS:
        • May require some travel and working evenings and weekends.WORK STANDARDS:
          • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
          • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
          • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
          • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .The expected pay range for this position is $99,000 to $122,821 per annum.Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website () provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Why Stanford is for YouImagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and empower you with:
            • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
            • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
            • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
            • Discovery and fun. Stroll through historic sculptures, trails, and museums.
            • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a .Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Keywords: Convention Industry Council - CIC, Palo Alto , HAI Events Manager, Executive , Palo Alto, California